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| Resolution | NO. 539 |
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| | | | | | | | | A Resolution seeking acceptance of the qualifications-based proposal from C&S Companies to provide general architectural/engineering services for the Battle Creek Executive Airport at Kellogg Field. | | | |
| | | | | | | | | BATTLE CREEK, MICHIGAN - 9/3/2024 | | | |
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Resolved by the Commission of the City of Battle Creek:
That the qualifications-based proposal is for general architectural/engineering services at the Battle Creek Executive Airport at Kellogg Field, and the City Manager is authorized to execute contract #2025-018Q and all renewals up to five years with C&S Engineers, Inc..
Projects will be engaged on an as-needed basis and paid from the appropriate general ledger account, as approved through Finance.
I, Victoria Houser, City Clerk of the City of Battle Creek, hereby certify the above and foregoing is a true and correct copy of a Resolution adopted by the Battle Creek City Commission at a Regular meeting held on September 3, 2024.
Victoria Houser
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| | | | | | | | | Battle Creek City Commission
9/3/2024
Action Summary | | | |
| | | | | | | | | | Staff Member: | Christine Huff, Purchasing Agent | | Department: | Purchasing |
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| | | | | | | | | SUMMARY
| A Resolution seeking acceptance of the qualifications-based proposal from C&S Companies to provide general architectural/engineering services for the Battle Creek Executive Airport at Kellogg Field.
| BUDGETARY CONSIDERATIONS
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HISTORY, BACKGROUND and DISCUSSION
| This contract is presented to the Commission for approval because individual projects with C&S Engineers will exceed $50,000.
We require a single firm to provide architectural, engineering and planning consulting services at the Battle Creek Executive Airport at Kellogg Field located at 15551 S. Airport Rd., Battle Creek, MI 49015, for a term of up to five years.
The City will receive some federal money to pay for any engineering services, so it’s required that contracts for architectural/engineering services are required to adhere to the Brooks Act in the selection process. The Brooks Act is a Federal law that requires that, for federally funded projects, architectural/engineering (A/E) firms be selected based solely upon their competency, qualifications, and experience, without consideration to price. This solicitation is qualifications-based, and therefore no pricing could be submitted with proposals, but only requested after selection.
On July 23, 2024, copies of the RFQ were provided to vendors who have registered with the City for providing these services, as well as all vendors added manually as requested, and an advertisement was placed in the Battle Creek Shopper and the City’s website, as well as MDOT’s Department of Aeronautics.
Selected firm will provide airport planning, architectural/engineering design, and construction administration services focused on The City of Battle Creek’s current Five-Year Airport Capital Improvement Plan (ACIP). Services may include general consulting and advertisement on airport development issues including assistance in the following estimated projects, listed below, with up to full service Architect/Engineering services from concept development, through a procurement process, and possibly construction/project management/oversight. This is not a guaranteed list of projects, nor is it meant to be limiting to the architect/engineering services.
• Reconstruct Taxiway A Pavement & Lighting
• Rehabilitate Contract Tower – Elevator & Equipment
• Acquire Snow removal equipment
• Construct Taxiway M
• Reconstruct Taxiway- E
• Reconstruct Runway 13/31
• Apron Rehabilitation/Reconstruction
• Obstruction Removal Rwy 5L & 23R
• Remove Taxiway connector at Taxiway D and Central GA Apron
Services associated with the above project list, such as minor ALP Updates, programming, drainage improvements, environmental review, approach clearing, paint marking, crack sealing, NAVAID/electrical, land acquisition, and/or planning/user survey studies may be performed in association with the listed projects as funding and constructability allow. From time to time projects develop as a result of airport inspections, letters of correction and/or emergency circumstances. The selected consultant may be asked to perform said additional work as part of this procurement action.
Proposals of qualifications were due on August 14, 2024, and were submitted through our secure online website, VendorRegistry. Proposals could not contain pricing, as per the qualifications based selection process.
Proposals were received as follows:
Mead Hunt (incumbent)
C&S Engineers, Inc.
Prein and Newhof
Kimley Horn
The proposals were sent to the selection committee, which consisted of:
Phil Kroll, Airport Director
Miles Weaver, Assistant Director Airport
Robert Corder, Vice President, Attraction, BCU
Committee members individually scored all firms based on published evaluation criteria, and they met on August 27, 2024. The scores were compiled as follows, out of 100:
84 C&S Engineers, Inc.
81 Mead Hunt
75 Prein and Newhof
79 Kimley Horn
All the firms are well known and qualified. What stood out, however, about C&S Engineers, Inc. was: their choice of subcontractors, specifically Battle Creek companies Driven Design and WBK; their focus on Advanced Air Mobility; transition to a new engineering firm if they were to be awarded the contract; capacity to provide the services; fresh perspective on our airport operations and infrastructure; pictures and diagrams to illustrate a holistic evaluation of current work and impact on future plans at the airport; opportunities for future funding sources and grants.
The committee determined that interviews would not provide additional information, all firms are known to staff, so interviews were not conducted.
Purchasing Agent Chris Huff sent an Intent to Recommend Award to C&S Engineers, Inc. requesting current hourly rates. This is the second part of the Request for Qualifications process. Those rates are for information only, and it’s expected for rates to increase on the calendar year, which is standard for architectural and engineering firms.
Projects will be engaged, as-needed, and will be paid from the appropriate general ledger account.
| DISCUSSION OF THE ISSUE
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| POSITIONS
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